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Meeting Room Use Policy

Meeting and Study Rooms
Henderson District Public Libraries offers study and meeting rooms for individual or group use. Room capacity and availability vary by library location. These rooms are provided for quiet study or small group meetings, but privacy cannot be ensured.

The following rules apply:
  • Behavior in rooms must conform to Library Rules of Conduct.
  • No activity shall be conducted in a room that disrupts normal library use.
  • Selling, solicitation, and commercial activities are prohibited.
  • Some rooms may be reserved up to two weeks in advance by contacting the appropriate library. Standing reservations are not accepted.
  • The library reserves the right to cancel a room reservation for any reason. In the event of a cancellation, the library makes a reasonable effort to contact the reserving party using the contact information provided.
  • The library reserves the right to suspend room privileges or to ask groups or persons to leave that do not abide by these rules.

Library Program Rooms
Henderson District Public Libraries also has large program rooms designated for library programs and activities. These facilities are not available for use by non-library groups or individuals. Library staff may partner with groups or individuals to offer programs and activities utilizing these facilities that provide a public benefit and contribute to the library’s mission. Groups or individuals who are interested in presenting such programs may make a written proposal to the appropriate branch manager according to established procedures. Due to limitations on time, space, and staffing, only a limited number of proposals may be selected for sponsorship by the library, according to the operating priorities of the library.

The following rules apply:
  • Programs provided through partnerships with outside groups must be free and open to the public.
  • Program series must have a specific conclusion agreed upon at the time of scheduling. No series is allowed to continue perpetually.
  • Programs and activities must take place within the library’s regular schedule of open hours.
  • Promotion of the library and its services must be allowed in conjunction with programs.
  • Selling, solicitation, and commercial activities are prohibited.
  • Alcoholic beverages are prohibited.
  • Library administration reserves the right to decline proposals, cancel scheduled programs, or make case-by-case exceptions as necessary for the effective operation of the library and fulfillment of its mission.
Approved by HDPL Board of Trustees

Revision approved by Henderson District Public Libraries Board of Trustees on July 17, 2014.